Finance and Administration Assistant
Descripción del trabajo:
Rainforest Alliance seeks to engage a committed person as a Finance and Administration Assistant. The Assistant will work closely with the Finance & Administration Senior Associate and other staff members to provide financial, administrative and logistical support to the team. Responsibilities: The Rainforest Alliance’s Core Values are Impact, Change, Collaboration, Openness and Trust and as such they form the basis of the behaviours we demonstrate; Support the reviewing of invoices, payments, vouches and receipts; Support the approval and payment process of invoices and expenses; Assist in payment of statutory deductions for RA staff; Scan vouchers, contracts and other relevant documents; Keep the archive (hard copy and digital) up to date; Provide organizational and logistical support for workshops, events, meetings and trips; Support the procurement processes; Monitor and order office supplies and equipment; Receive and direct visitors; Support the maintenance and cleanliness of the office premises; Support vehicles management; Oversee logistics for country visits by other RA staff, donors, partners or any stakeholder; Convene and organize group calls and external meetings, which includes setting agenda, capturing minutes, active participation and follow-up; Welcome visitors, and manage couriers and deliveries; Answer/route incoming calls and take/distribute messages; Sort and distribute office incoming/outgoing mail; Oversee and manage the conference room schedule; Maintain information lists (i.e. telephone numbers, emergency cards, directory, etc.) and manage electronic and paper files; Performs any other duties that may be assigned from time to time; and Prepare packages and envelopes to send by couriers.
Bachelor’s degree in Finance or Accounting or Business Administration or their equivalent. At least two-year work experience (including traineeship/internship) in Administration. Excellent computer, communication, planning and organizational skills. Ability to multitask and cope with changing priorities. Ability to work independently and in a team. Excellent personal communication skills. Willingness to work to meet tight deadlines. Verbal and written fluency in English.
Commensurate with experience.
https://rainforest-alliance.hirehive.com/job/102730/finance-and-administration-assistant-guatemala Deadline: August 12, 2022
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